In any office environment, a copy machine is a critical piece of equipment. Whether the machine is used for interoffice purposes or for preparing documents for clients, it's a regularly used piece of equipment that needs to remain in good condition. Focusing on overheating is how you can achieve this goal. Here is what you need to know.
The Problem With Overheating
Overheating is a serious issue that is quite common with office copy machines. When a unit overheats, there are a number of things that can happen. Most importantly, overheating increases the risk of a fire. Copy machines are made up of a number of heat generating components. Once they get too hot, there is a possibility that they could burn and cause a fire.
This doesn't just put your entire building at risk, but also your staff. Even when overheating does not lead to such an extreme outcome, it can still damage the unit. The fan, bulbs, drawers, and gears inside the copier are all highly heat-sensitive. Should any of these components stop working, you can start to have issues with image quality and possibly even a complete system malfunction.
Although overheating is somewhat common, it is a completely avoidable situation. Make sure you know how to protect your unit from this problem.
Ensure Proper Placement
The best way to avoid overheating is to ensure your copy machine is placed in a well-ventilated location. Simply storing the machine in an air conditioned space isn't enough. The natural flow of air will help keep the machine's temperature regulated to prevent overheating. Even when storing the machine properly, try not to store the copier directly under any high-powered light or near a window as this can also contribute to overheating.
Go Digital When You Can
It doesn't matter what type of copy machine it is, any unit that is used non-stop will be at risk of overheating. Whenever possible, it's best to give the machine a break. The best way to achieve this is to go digital with your documents when you can. For example, if you have a document that a co-worker simply needs to review for approval, instead of printing off a copy and placing it on their desk, maybe save it to the cloud or email it. While you don't have to refrain from using the copier, when you can give it a rest this helps.
If you're having issues with overheating, make certain you are contacting a repair professional, such as Peter Paul Office Equipment, to prevent extensive damage.